Program Support Asst (OA)
The position is in Mental Health Service at James H. Quillen VAMC. The incumbent is responsible for a remarkably broad range of administrative and clerical duties associated within Mental Health Service. The position performs duties to assist the Associate Chief of Staff, Mental Health, in addition to other staff members of a large clinical service with a broad range of programs across multiple sites. The position is the principal clerical and administrative support position in Mental Health, operating independently of any other such position in the service. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others. The incumbent is responsible for utilizing office automation equipment to prepare correspondence, documents and reports; work performed requires the services of a qualified typist and proficiency in a wide range of office software packages. The incumbent functions in collaboration with the Administrative Officer in providing support to diverse programs within Mental Health as a whole. Work Schedule:
Monday - Friday; 7:
45 AM to 4:
30 PM Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Asst (OA)/PD604430 Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Providing administrative support in a clinical setting, working independently in the accomplishment of a wide variety of administrative responsibilities associated with maintaining and supporting the administrative and clinical work performed, maintaining files and accurate records, setting priorities, organizing and adjusting work flow and meeting deadlines; preparing documents and running reports, utilizing software programs, updating schedules regularly. Experience using automated software applications such as Microsoft Office Suite (Word, Excel, and PowerPoint); data entry into tracking systems; reports summarizing findings from tracking systems to be submitted internally and externally; prepare in final format memoranda, letters, meeting notes, and other documents; maintain files and suspense; coordinate meetings; maintain calendars/schedules; receive/route mail and telephone calls; travel preparation; timekeeping; and maintains supplies and equipment. You will be rated on the following Competencies for this position:
Communications Interpersonal Effectiveness Organizational Stewardship Veteran and Customer Focus Proficiency Requirement:
In addition to meeting time in grade and experience requirements, applicants for this position must show possession of the following skills:
40 words per minute typing speed. Preferred
Experience:
VATAS experience preferred. Strong written and verbal communication skills required. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary; however, some walking is necessary to deal with emergencies or special needs, carrying materials and supplies, confidential files and materials, books and/or other publications. Extended periods of time are spent at the computer. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday; 7:
45 AM to 4:
30 PM Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Asst (OA)/PD604430 Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Providing administrative support in a clinical setting, working independently in the accomplishment of a wide variety of administrative responsibilities associated with maintaining and supporting the administrative and clinical work performed, maintaining files and accurate records, setting priorities, organizing and adjusting work flow and meeting deadlines; preparing documents and running reports, utilizing software programs, updating schedules regularly. Experience using automated software applications such as Microsoft Office Suite (Word, Excel, and PowerPoint); data entry into tracking systems; reports summarizing findings from tracking systems to be submitted internally and externally; prepare in final format memoranda, letters, meeting notes, and other documents; maintain files and suspense; coordinate meetings; maintain calendars/schedules; receive/route mail and telephone calls; travel preparation; timekeeping; and maintains supplies and equipment. You will be rated on the following Competencies for this position:
Communications Interpersonal Effectiveness Organizational Stewardship Veteran and Customer Focus Proficiency Requirement:
In addition to meeting time in grade and experience requirements, applicants for this position must show possession of the following skills:
40 words per minute typing speed. Preferred
Experience:
VATAS experience preferred. Strong written and verbal communication skills required. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary; however, some walking is necessary to deal with emergencies or special needs, carrying materials and supplies, confidential files and materials, books and/or other publications. Extended periods of time are spent at the computer. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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