Secretary (OA)
Major duties include but not limited to:
Types and formats memoranda, correspondence and other documents utilizing software such as Microsoft Word, Microsoft Excel, Microsoft Power Point, and Microsoft Outlook Transcribes dictation and written material in draft and final form including reports, proposals, and memoranda, which contains significant medical terminology Composes memoranda and required reports involving many diverse issues Assists in the preparation of numerous survey processes Assists in organizing the staff and supervisors meetings, Veterans Integrated Service Network meetings, and staff education/training meetings Ensures commitments made at the meetings are met and keeps the Administrative Officer informed of the status of these commitments Responsible for the flow of correspondence to and from the administration office Assures the format of all outgoing typed materials from the administration office in accordance with VA regulations Organizes the flow of clerical processes in the office and subordinate offices and assists supervisor's subordinates in the procedural aspects to expedite administrative work Work Schedule:
Monday through Friday; 7:
30 am until 4:
00 pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD601570 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/19/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Utilizing a variety of office automation software; Scheduling appointments; Screening calls and visitors; Reviewing incoming correspondence, Composing responses to non-technical requests; Transcribing and distributing meeting minutes; Maintaining records; Managing daily office flow; Application of proper grammar, punctuation, and spelling; Providing customer service in person or by telephone; Maintaining calendar and meetings; Arranging meetings; Resolving scheduling conflicts. Education:
As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. (Copy of Education Transcripts is Required) Typing Requirement:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. (Words per minute are based on a five minute sample with three or fewer errors.) You will be rated on the following Competencies for this position:
Communication Computer Skills Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary and requires walking, standing, bending, and carrying light items such as books, office files, papers, manuals. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Types and formats memoranda, correspondence and other documents utilizing software such as Microsoft Word, Microsoft Excel, Microsoft Power Point, and Microsoft Outlook Transcribes dictation and written material in draft and final form including reports, proposals, and memoranda, which contains significant medical terminology Composes memoranda and required reports involving many diverse issues Assists in the preparation of numerous survey processes Assists in organizing the staff and supervisors meetings, Veterans Integrated Service Network meetings, and staff education/training meetings Ensures commitments made at the meetings are met and keeps the Administrative Officer informed of the status of these commitments Responsible for the flow of correspondence to and from the administration office Assures the format of all outgoing typed materials from the administration office in accordance with VA regulations Organizes the flow of clerical processes in the office and subordinate offices and assists supervisor's subordinates in the procedural aspects to expedite administrative work Work Schedule:
Monday through Friday; 7:
30 am until 4:
00 pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD601570 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/19/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Utilizing a variety of office automation software; Scheduling appointments; Screening calls and visitors; Reviewing incoming correspondence, Composing responses to non-technical requests; Transcribing and distributing meeting minutes; Maintaining records; Managing daily office flow; Application of proper grammar, punctuation, and spelling; Providing customer service in person or by telephone; Maintaining calendar and meetings; Arranging meetings; Resolving scheduling conflicts. Education:
As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. (Copy of Education Transcripts is Required) Typing Requirement:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. (Words per minute are based on a five minute sample with three or fewer errors.) You will be rated on the following Competencies for this position:
Communication Computer Skills Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary and requires walking, standing, bending, and carrying light items such as books, office files, papers, manuals. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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